Travel Services
Foreign Travel - Foreign Entry Requirements
Additional Information
Official Foreign Travel Originating Outside of the United States
Air Travel
• Airline Accomodation Policy
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Fly America Act
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S.A.F.E. Training for Trips over 30 Days
Foreign Entry Requirements (visa/passport)
DOE Country Clearance Requirements
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Foreign Entry Requirements
In light of rapidly changing visa procedures, the Travel Office asks travelers departing for foreign destinations to carefully review the document requirements.
As a general guideline, travelers should have at least six months of remaining validity on their passports at all times during travel and should have sufficient blank visa pages for visas and immigration stamps.
Travelers should take care of passport procedures well in advance of intended travel dates.
Passports will be required for international travel via all modes of transportation as of June of 2009.
To provide better service and support for visa and passport processing, a new account has been established with Travisa, a leading travel document specialist. Whether you require U.S.-based passport or visa processing, international passport or visa application forms and instructions, or other related services, Travisa can assist with all International travel document needs. Please take a moment to review their website. Also see our TRAVISA webpage.
Work-related passport and visa photos can be done through Visual Media Services.
Medical Benefits and Travel Insurance Coverage for Visa Purposes
Some Foreign Consulates require verification of Medical Benefits and Travel Insurance Coverage to grant visas. In such cases, please contact the Benefits Office at any of the following Fermilab extensions numbers: 4362, 3395 and 4361.
The Benefits Office will provide documentation verifying the amount of coverage for the following:
- Medical insurance benefits
- Medical evacuation
- Repatriation of remains
New Entry Requirements to Canada
NEW HOTEL REGISTRATION PROCEDURE FOR RUSSIA ENFORCED
As of 15 Feb 11, according to the Russian Federal Law, travelers to Russia must be registered during their stay in the Russian Federation.
Foreign guests in Russia need to make sure that their hotels register them.
The hotel staff will complete a registration form and then give it to the foreign guest prior to the guest's hotel check-out day.
If at a private place /residence travelers will need to be registered at local UFMS (Federal Migration Service Organisation) office within 3 working days.
Travelers must physically have the registration form in their possession when departing from Russia. This registration slip is required and mandatory. If travelers do not have this registration form when they attempt to depart Russia, then Russian Border Guards have the authority to fine departing travelers. This law went into effect on 31 Dec, 2010 and is currently enforced.
Fines are an unallowable expense and therefore cannot be reimbursed.
03/09/2011